Terms & Conditions | Apex Book of Records

Welcome to Apex Book of Records (“Apex”, “we”, “our”, or “us”). By accessing, browsing, applying for recognition, nominating an achiever, participating in events, or using any services provided through our platform, you agree to comply with and be bound by the following Terms & Conditions.

Please read these Terms carefully before using our website or services.

1. About Apex Book of Records

Apex Book of Records is an independent global recognition platform that honours individuals, teams, organisations, and institutions for exceptional achievements, talents, innovations, and contributions across various fields.

World record recognitions are conducted under the guidelines and verification framework of the International Council of World Records (ICWR) where applicable.

Apex Book of Records is not a government authority or statutory body and operates as a voluntary international recognition initiative.

2. Acceptance of Terms

By using our website or services, you confirm that:

  • You are at least 18 years old or have legal guardian consent
  • The information you provide is accurate and truthful
  • You agree to comply with these Terms & Conditions

You understand that recognition decisions are subject to evaluation and verification processes

3. Applications & Nominations

3.1 Submission Accuracy

Applicants and nominators must provide:

  • Accurate personal and achievement information
  • Genuine supporting documents and evidence
  • Proper permissions for submitted materials

Providing false, misleading, manipulated, or incomplete information may result in:

  • Rejection of application
  • Revocation of recognition
  • Permanent restriction from future submissions

3.2 Eligibility

Recognition eligibility is determined based on:

  • Category-specific criteria
  • Quality and authenticity of evidence
  • Ethical and legal compliance
  • Verification outcomes

Apex Book of Records reserves the right to approve, reject, reclassify, or request additional evidence for any application

4. World Record Recognition (ICWR Aligned)

Achievements submitted as world record claims may undergo additional review under ICWR(Internationanal Council of World Records) guidelines.

World record recognition decisions are based on:

  • Measurability and uniqueness
  • Evidence and documentation quality
  • Compliance with ICWR-aligned verification standards
  • Ethical and safety considerations

Apex Book of Records reserves the right to decline world record claims that fail to meet verification standards.

5. Evidence & Verification

Applicants may be required to provide:

  • Photos and videos

  • Witness statements

  • Measurement reports

  • Official documents or certifications

  • Media coverage or references

All evidence submitted may be reviewed for authenticity. Apex Book of Records may request additional proof at any stage of evaluation.

6. Recognition & Certificates

Approved applicants may receive:

  • Digital recognition certificates
  • Optional physical certificates
  • Recognition badges and listings
  • Public profile inclusion (where consent is provided)

Recognition certificates:

  • Must not be altered, edited, or misrepresented
  • Remain the intellectual property of Apex Book of Records
  • May be revoked in cases of fraud, misconduct, or misuse

7. Ethical Standards & Fair Use

All participants must:

  • Act honestly and ethically
  • Respect laws, public safety, and human dignity
  • Avoid harmful, exploitative, or unsafe activities
  • Avoid plagiarism or intellectual property violations

Apex Book of Records may reject or revoke recognition for activities considered:

  • Unsafe
  • Illegal
  • Harmful to people, animals, or the environment
  • Misleading or unethical

8. Media, Publicity & Content Usage

By submitting applications or participating in recognitions, you grant Apex Book of Records permission to:

  • Use submitted names, photos, videos, and achievement descriptions
  • Publish recognition-related content on websites, social media, publications, and promotional materials
  • Share achievements for media and publicity purposes

Sensitive personal information will not be publicly disclosed without consent.

If you do not wish to participate in publicity, you must notify us in writing before recognition issuance.

9. Privacy & Data Protection

Personal information collected through our platform is handled according to our Privacy Policy.

We are committed to:

  • Secure data handling
  • Responsible use of information
  • Limited access to submitted materials
  • Protection against unauthorized disclosure

10. Fees, Payments & Refunds

Certain services may involve application, processing, event, or certificate fees.

Payment Terms:

  • Fees must be paid through approved payment methods
  • Fees may vary by category, service, or region
  • Fees are communicated before payment is requested

Refund Policy:

Unless otherwise stated:

  • Fees paid for completed evaluations or issued recognitions are non-refundable
  • Refund requests may be reviewed only in exceptional circumstances

Detailed refund terms may be provided separately.

9. Privacy & Data Protection

Review timelines are estimates and may vary based on:

  • Category complexity
  • Volume of applications
  • Evidence quality
  • Additional verification requirements

Apex Book of Records is not liable for delays caused by incomplete submissions or external factors.

12. Prohibited Activities

Users may not:

  • Submit fraudulent or manipulated evidence
  • Misrepresent recognition status
  • Copy or misuse Apex branding or certificates
  • Use the platform for unlawful activities
  • Attempt to interfere with website functionality or security

Violations may result in suspension, legal action, or permanent bans.

13. Intellectual Property

All website content, logos, branding, certificates, graphics, text, and materials are the intellectual property of Apex Book of Records unless otherwise stated.

Unauthorized reproduction, modification, or commercial use is prohibited without written permission.

14. Third-Party Links & Services

Our website may contain links to third-party platforms or services. Apex Book of Records is not responsible for:

  • External content
  • Third-party privacy practices
  • Third-party services or transactions

Users access third-party platforms at their own discretion.

15. Limitation of Liability

Apex Book of Records shall not be liable for:

  • Indirect or consequential damages
  • Loss of opportunities, revenue, or reputation
  • User-generated content inaccuracies
  • Delays or technical interruptions

All services are provided on a reasonable-effort basis.

16. Changes to Terms & Conditions

We reserve the right to update or modify these Terms & Conditions at any time without prior notice.

Updated versions will be published on this page with the revised effective date.

Continued use of our services after updates constitutes acceptance of revised terms.

17. Governing Principles

These Terms are intended to promote:

  • Fair recognition
  • Transparency
  • Ethical evaluation
  • Responsible participation

Users agree to cooperate respectfully throughout all evaluation and recognition processes.

Contact Us

For questions regarding these Terms & Conditions:

📧 support@apexbookofrecords.org
🌐 Apex Book of Records – Official Support Team